Know the evolution of your school's assets

Investing in building works and infrastructure is a significant priority for schools, with over 52% of schools allocating budgets annually to these efforts. This creates a vast portfolio of assets that must be effectively managed to preserve their lifecycle.

Asset management in schools ensures these investments are maintained, optimised and recorded systematically. Without proper systems, critical data can remain siloed in contractors' files or reliant on the memory of a single individual, leading to inefficiencies and potential financial losses.

What Are School Assets and Why Are They Important?

School assets encompass everything from buildings, classrooms and sports facilities to underground services, IT equipment and furniture. These resources form the foundation of a school’s operations, directly impacting the learning environment, safety and long-term development.

By leveraging tools like AssetWhere, schools can streamline infrastructure recording, manage physical resources efficiently and ensure compliance with regulatory requirements.

Improve School Asset Management with AssetWhere

Asset management software for schools, like AssetWhere, has revolutionised how schools maintain and manage their property data. By creating a cloud-based single source of truth, AssetWhere eliminates the reliance on fragmented records and manual tracking, ensuring all stakeholders' accurate and up-to-date data access.

Key Features of AssetWhere:

1. Comprehensive Asset Mapping: Visualise all school assets, including buildings, grounds and underground services, on an interactive map for easier management
   
   
2. Centralised Cloud-Based System: Store and access all property-related data from one secure, centralised location
   
   
3. Real-Time Updates: Ensure your asset records are consistently accurate with live updates that reflect changes as they happen
   
   
4. Streamlined Compliance Management: Easily track and report on assets to meet regulatory requirements, saving time during audits and inspections
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5. Integrated Planning Tools: Support strategic planning and decision-making for future campus developments with robust data insights
   

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Education Asset Management: Real-Life Success Stories

“Bringing AssetWhere on board means all the data can be found in one convenient place – not ‘one’ head – with hugely improved ease of access and capability. The increased efficiencies have brought about major savings in time and effort to boost productivity”.

Alan Williams
St Andrew’s School Business Manager

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“AssetWhere will now lead us to question why that is. How was one room used differently, and how can we plan better to get more optimal use out of those facilities in the future? With AssetWhere data at the click of a button, we can plan to achieve those efficiencies and savings”.

Wally Lauder
Burnside High School Facilities Manager

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How Asset Management Software Preserves Your Investments

By adopting asset management software for schools like AssetWhere, schools can preserve their investments and optimize their resources effectively.

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Benefits of Using AssetWhere:

• Proactive Maintenance: Plan and execute maintenance schedules efficiently, extending the lifespan of school assets
  
  
• Prevent Unplanned Disruptions: Use detailed records of facilities, including underground services, to minimise downtime and prevent costly mistakes
  
  
• Data-Driven Decisions: Rely on comprehensive property data for all operational activities, including Master Plan developments
  
  
• Improved Collaboration: Share data seamlessly with stakeholders, including school leaders, facilities teams and external contractors
  
  
• Safety: AssetWhere empowers schools to take control of risk management and compliance by providing accurate, up-to-date emergency evacuation diagrams that exceed regulatory standards. These clear, easy-to-understand diagrams ensure that staff, students, and visitors know exactly where to go during emergencies, promoting a safe and organised response. 

The Future of Asset Management in Schools

Improving school asset management isn’t just about addressing immediate needs—it’s about creating sustainable systems for the future. With AssetWhere, schools gain a reliable framework for tracking, maintaining and optimising their resources.

Key areas where AssetWhere supports education asset management include:

• Future campus planning with detailed insights into current assets
• Efficient allocation of resources based on usage patterns
• Tracking historical maintenance data to make better-informed decisions

Take Control of Your School Assets with AssetWhere

With decades of experience, AssetWhere continues to help schools maintain their facilities, preserve their investments and optimize their operations. Whether you're a School Business Manager, Property Manager or Facilities Manager, AssetWhere offers the tools for seamless asset management in schools.

Contact us today to learn how AssetWhere can help you effectively visualise, manage and protect your school’s assets.

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